Administrative Assistant

Trinity Lutheran Church Administrative Assistant

Brainerd, MN

Hours:  20-25 hours a week
(Consideration for additional hours during festival seasons or an exceptional amount of funerals, weddings etc. with approval from Pastor or Church Leadership.)

Benefits/Wage
This is a part-time hourly position that includes pro-rated PTO.  The hourly wage will be $18 to $20 per hour based on experience.

General Purpose:
Provide administrative support to Pastor and church vision council and organizations by conducting and organizing administrative duties and activities including receiving and handling information.

Responsible to:
Pastor and Church Vision Council

Education and Experience:

• Typing with adequate speed and accuracy and transcribing ability.
• Strong computer skills with proficiency in Word, Power Point, church software and publishing document software.
• Proficiency in the use of office machines.
• Organizational Skills
• Good command of English composition and punctuation and the ability to proofread documents
• Time Management skills
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• Other general expectations include:
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• Should be ever conscious of the need for confidentiality
• Should always exhibit professionalism in appearance, work ethic and accountability
• Should be willing to work at an appropriate pace within a variety of circumstances with composure and flexibility
• Should give attention to details with an eye for excellence as well
• Should be a self-starter, good at multitasking and prioritizing projects
• Should have the ability to work independently without supervision
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• General Duties:
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•             Office Management:
• Meet and greet visitors
• Maintenance and organization of the office area
• Ordering of office supplies and scheduling maintenance equipment
• Routine filing of paperwork/electronic records
• Ordering offering envelopes, maintenance supplies, communion materials, worship service materials, etc. when notified by the appropriate person
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• Facilities Management:
• Organization and maintenance of the church calendar and scheduling of events                    
•   (Paper calendar & electronic copy)
• Partner with team and/or Vision Council member to schedule maintenance around the church
• 
  
• Worship Support:
• Type, print and fold weekly service special service, wedding, funeral bulletins and newsletter
• Arrange for usage of/schedule live stream for worship services
• Notify musicians and audio-visual person about the program and music
• Notify worship participants (lector, acolytes, ushers) each week
• Create power point/mediashout for worship services
• Check pews for litter/lost and found after worship.
• Check and fill pencils and paper in the sanctuary
• 
  

General communications and record keeping:

• Pick up, distribution and dissemination of mail and correspondence
• Answering and route incoming calls
• Answering appropriate e-mails, phone messages and calls
• Edit, type, fold and send paper communications
• Create and send electronic communications
• File and distribute the church vision council minutes with monthly council agenda
• Print the monthly financial report for the council meetings along with any other necessary reports or materials as needed.
• Keep accurate membership records (baptism, confirmation, weddings, deaths, new members, member addresses, phone numbers and e-mails)
• Request/Send letters of transfer
• Maintain and update all standard forms and ministry literature
• Notify Baptismal ministry committee for Baptismal certificates, candle

Send or Email Resume to:

Pastor Kim Suhr
Trinity Lutheran Church
1420 South 6^th Street
Brainerd MN 56401
ksuhr@trinitybrainerd.org

Application Deadline is July 28, 2025. The anticipated start date is mid to late August.